October 2018 Parent Meeting Minutes
PCEP PARENT MEETING MINUTES
October 9, 2018
MAPLEWOOD COMMONS
7:05 – 7:46
CALL TO ORDER AND WELCOME: Mr. Jourdan
The Meeting called to order by Mr. Jourdan at 7:05 PM. Mr. Jourdan welcomed everyone and thanked everyone for coming to Maplewood Madness. There was a great turnout even with the rainy weather. Mr. Jourdan thanked Courtney, Lori, Katie, Lisa and Heather for running a great event. Maplewood Madness did really well. Mr. Jourdan reminded the PCEP that pledges are our primary income, and along with Maplewood Madness this allows our kids to have classroom resources and field trips.
PCEP NEWS & ANNOUNCEMENTS
Middle School Fundraising: Gretchen Bower
Ms. Bower shares this is the last evening to purchase a Chinook Book. Ms. Bower asks Middle School families to check in regarding books they have sold or fees they owe. All families are welcome to buy a Chinook book or an app. Additionally, if there is a sixth-grade parent, Ms. Bower is seeking a new committee partner for next year.
Maplewood Madness: Courtney Wyckoff & Lori Wendt
Ms. Wyckoff shares the rain was not what we were hoping for on the day of Maplewood Madness, but families came, and it was awesome. Ms. Wyckoff thanks the families running the booths outside and in the gyms. There was enthusiasm, fun, and it made Ms. Wyckoff glad for the time they put in for the event. Ms. Wyckoff referred to a PowerPoint slide which thanked the following people: Katy Angevine, Lori and Todd Wendt, Vivian Floyd, Mr. B, Lisa Pratt, JoAnna Rockwood, Heather Hofmeister, Brad Holst, Carole Lang, Christine Vaughn, Matt McCulloch, Ed Walsh, Karen Mitchell, All the PC’s and Tim Hecox. Ms. Wyckoff shared Katy and Lisa did an amazing job with the silent auction, Vivian sold tickets the whole month, Heather ran the food booth and it was all summer, Carole helped with all the middle school volunteers, Matt & Karen & Ed & Mr. B provided support and were always available, Tim showed up with anything that needed help after the obstacle course was cancelled, Todd built the poles for cotton candy, JoAnna helped with ticket sales, Brad made all the signage and slides, the PC’s helped, and Christine Vaughn works the kitchen in the evening and we cannot do the event without her making it possible.
Ms. Wyckoff spoke to the next slide with all the Food Donors: Winco, Edward Jones: Julianna Van Buskirk, Walmart Neighborhood Market, State Farm: Dan Skeels, Dr. Van Mieghem, Pacific Pediatric Dentistry – Dr. Sun, Cedar View Dental – Dr. Jonnes, Jill Whitmore, Barry Whitmore, Noodle Hut, Walgreens, Ristorante Machiavelli, Edmonds Orthodontics, Starbucks -196th & 99, 220th & 99, Main St, Costco – Shoreline, Lynnwood, Business, Spud Fish & Chips, Wyckoff Farms, Bonnie Mullet, Bartells, Mary Lynne Van Kirk, Safeway, Pizza Hut, McDonalds, Smart Food Service, and John Yae DDS.
Winco donated $500. Ms. Wyckoff again thanks the donors and volunteers and also thanks Lori. Ms. Wendt was responsible for inflatables, sno-cones, cotton candy and all the things we rented. She also organized all the volunteers. Ms. Wendt will be taking over next year as the chair for Maplewood Madness. Ms. Wyckoff also mentioned there were three bags of small stuffed animals and a football game that could be picked up at the end of the evening for another use.
Ms. Wendt asked for a round of applause for Courtney. Ms. Wendt would like any great ideas for Maplewood Madness for next year.
Maplewood Madness Silent Auction: Lisa Pratt & Katy Angevine
Ms. Pratt referred to a slide listing the donors (and volunteers). Unfortunately, the slides were accidentally omitted from the deck. The donors were:
Ms. Pratt shared there were over 200 businesses and families donate. There were more families who donated this year. Ms. Pratt also wanted to thank the following volunteers: Katy Angevine, Janice Gaynor, David Pratt, The Friesens, Charlene Freyberg, Ryan Allred, Erin Zackey, Lisa LeVasseur, Nikka & Anthony Gaviola, Joanie Allen, Jessica Peterson, Ed Walsh, Sandy Wong, Phong Nguyen, Liz Tate, Sarah Baldock, Sachi Webb, Katie Mehring and Hava Skovron.
Ms. Pratt indicated she would stay after if people still needed to pay for their items. Ms. Pratt then shared that Doug Parrot is a Maplewood Family Photographer and donated an Orca print, which someone bought at the silent auction and donated to Maplewood. Ms. Pratt gifted it to Ms. Mathis for the school.
Book Fair & Social: Cymmie Knutsen
Ms. Knutsen is leading the Book Fair this year. She has previously worked the book fair at Maplewood and another school. Ms. Knutsen is in need of volunteers for cashiering and serving up and cleaning up of pie social. The event is on November 8th from 4:30-7:30. Volunteers can work in shifts to help show children the love of reading. Ms. Knutsen encourages families to come buy books and to supervise their kids. A sign-up sheet is being sent around.
Mr. Jourdan shares the Book Fair is his favorite event. He signed up and spent time with the president at the time and jumpstarted his involvement with the Board. Mr. Jourdan encourages the families to support the book fair.
SCHOOLHOUSE REPORT: Michelle Mathis
Ms. Mathis thanked the donor of the Orca print. Ms. Mathis shares it will be framed and hung in the office. Ms. Mathis shared about the WSU items she was able to secure at the silent auction.
Ms. Mathis echoed her thanks and appreciation for the leadership that led to the success of Maplewood Madness and for the enthusiasm with which everyone showed up.
Ms. Mathis also thanked all of those who had their photo ID taken. Ms. Mathis shared it is an expectation that all volunteers and staff wear their ID at anytime they are on campus during the school day. The badge communicates that you should be here. There was a volunteer that some of the staff did not recognize and they asked the volunteer about their ID and the volunteer indicated they had been at Maplewood for a long time. Ms. Mathis reminds us not everyone knows everyone, so please wear your badge or stop by the office and get a volunteer badge.
Ms. Mathis would like to share photographs and then invite a colleague to share information for the school house report. Ms. Mathis welcomed Ms. Julie Schlenger to the stage and shared Ms. Schlenger was the brains behind making sure our kids with special needs had access to the carnival. Sometimes a carnival atmosphere can be scary and Ms. Schlenger was the driver behind making sure all kids had access. Ms. Schlenger thanked Ms. Mathis and Ms. Berry’s 4th grade students. The IS carnival took place at the end of the school day and there were three booths including the bouncy house and fishing booth. It is a student-to-student interaction. Ms. Schlenger hoped that Ms. Wendt would have the IS student carnival continue each year. Ms. Schlenger also spoked about the sustainability and composting and the strides Maplewood had made. Ms. Schlenger shared we were a Washington Green School. Ms. Schlenger thought with Halloween coming up that we could donate unwanted candy again, in the past it has been sent off to the troops. This year the week following Halloween, candy will be collected and provided to the Holly House, which provides to students of low income and homelessness.
Ms. Mathis shared some photographs of the IS carnival and reminded us, “We are Maplewood.” The pictures of the IS carnival captured the following: parents were invited to participate with their kids. Some of the kids had never held a fishing pole or been in a bouncy house, so it was fun to see their joy. The bean bag toss was a big hit. The cotton candy was overload for some people. Ms. Mathis then shared the following pictures: a Kindergartners working on their sight words, buddies introducing themselves via SeeSaw, a picture of Mr. Barton in the dunk tank at Maplewood Madness, staff members attending the ACT training, and 7th grade students using blackboards to translate their ideas about culture.
Ms. Mathis then introduced Ms. Frary, the administrative intern. Ms. Frary has been at Maplewood for seven years and has helped as an active parent volunteer, middle school math and special education teacher and is now pursuing her administrative internship.
Ms. Frary introduced the topic about finding more about a tool the district provides regarding Chromebook. Students are one-to-one Chromebooks in 2nd through middle school and two-to-one for Kindergarten and 1st grade. The district has a tool to filter what students are doing, but parents also have access. Ms. Frary shares that middle school students bring home Chromebooks to continue to do their homework. Ms. Frary shares the importance of knowing that parents have control over what their parents are doing through the Securly Parent Portal. You can receive live browsing updates, a weekly email and information if browsing hits the filter.
Ms. Frary described how to login via Skyward. Ms. Frary’s presentation is available at goo.gl/TQtGDR
Ms. Frary is also putting together resources beyond Securely to know what your children are doing online and keep them safe. goo.gl/WhxbJ8
TREASURER’S REPORT: Brian Johnston
Mr. Johnston reminds about the Surplus committee and timeline.
Surplus Timeline:
| PCEP Parent Meeting – Surplus Presented: | September 11, 2018 |
| Reminder at Parent Meeting Proposals Due October 12th: | October 9, 2018 |
| Surplus Proposals Due to Committee: | October 12, 2018 |
| Surplus Committee Reviews Proposals: | October 16, 2018 |
| PCEP Board – Approves Committee Proposals: | October 23, 2018 |
| PCEP Parent Meeting – Approval of Surplus Spending: | November 13, 2018 |
Surplus dollars are for one-off items, new classroom items, books for the library, Ms. Shull submitted for new soccer nets, whether it is for music or the arts or the classroom. Mr. Johnston share the committee is set, but all staff and parents are welcome to attend meeting to review the proposals. The proposals will also be available on the website and in the parent room.
Mr. Johnston shares a slide about PayPal and the costs involved. Last year the fee was 2.9% and .30 cents per transaction. Mr. Johnston got that down this year to 2.2% and .30 cents per transaction. Mr. Johnston encourages families to consider covering the fee for the convenience factor. For $20 pledges it equates to .74 cents each month. If you are going to do your full pledge you only have the .30 cent transaction fee once, so $205 would cover the fees.
Mr. Johnston speaks to a graph about where our dollars come, pledges, Maplewood madness with a sneak peek of a $23,000 projection, and corporate matching. All three of those categories make up our budget. There are a couple other categories we fundraise for Chinook Books and the Walk-A-Thon.
Mr. Johnston wants to highlight where our pledge dollars go and shows several pictures: Hokki Stools in Ms. Berry’s classroom, Field Trip to Mercer Slough with Ms. Morel’s class, Maplewood Madness Green Team compostable items, field trip to a corn maze to learn geography, dice bonk and handball in PE, equipment to visually build out an essay and the Celebrate Schools 5k. 26 Maplewood Orcas attended and it generated $95 back to our budget. Mr. Johnston reminds us it is awesome to be part of Maplewood.
Mr. Jourdan touches on the Maplewood Madness projection number of $23,000 with a budget of $17,500 and thanks everyone again.
ADJOURN:
With no further business to discuss, Mr. Jourdan adjourned the meeting at 7:46 pm.
Submitted by Laurel Blanco.
