January 2019 Board Meeting Minutes
PCEP BOARD MEETING MINUTES
January 22, 2019
MAPLEWOOD LIBRARY
7:00-7:16 pm
PRESENT: Laurel Blanco, Kristy Larsen, Misty Alseth, Brian Johnston, Chris McGinness, Shannon Alyea, Michelle Mathis, Tanya Brinck, Christi Mullet, Lisa Pratt, Vanessa Stedman, Mitchell Below, Matt Erickson, Vicki Sargent, Lori Wendt, Candi Richardson, Erin Zackey, Julie Ballard, Gwen Russell, Danielle Mitchell, Cody Brick, and Erin Shull
ABSENT: Robert Jourdan
GUESTS: Brett Jackson, Daniel Studioso, Nick Freyberg, Kevin Jenkins, Janice Gaynor, Joanie Allen, Todd Young, JoAnna Rockwood, Tami Kays, Erin Lehr, Michelle Meares, Sachi Webb, Jill Suico, Jennifer Willcox, and Jacquelyn Mart
CALL TO ORDER AND WELCOME: Ms. Blanco
The meeting was called to order by Ms. Blanco at 7:00. Ms. Blanco welcomed everyone to the meeting and informed the Board that Mr. Jourdan would not be in attendance, because he was ill. Ms. Blanco gave a brief recap on the executive committee meeting, which included an upcoming game night, discussion on families who have missed more than three parent meetings and a school house report.
SCHOOL HOUSE REPORT: Michelle Mathis
Ms. Mathis also had a brief report. Ms. Mathis spoke about family engagement and emphasis on partnerships with teachers and parents. Ms. Mathis also spoke about school safety and a recent incident with daycares receiving threatening calls. Ms. Mathis said we need to recommit to introduce ourselves if we don’t know someone and ask them to go the office to check in, if you are not comfortable doing that go into the office right away or call 911 if you think there is a threat. If there is suspicious car in the parking lot, call 911 and then let us know. Ms. Mathis wants us to feel empowered to make connections with people we don’t recognize and call local law enforcement. Ms. Mathis then shared the lockdown procedures: There will be an announcement with as much information and description and location as possible, help the teacher you are with keeping the kids calm, lock doors right away, lights and shades closed (even on the second floor) and be quiet.
Ms. Mathis referenced the January School House Report and discussion on bullying. Ms. Mathis, Ms. Sison and Ms. Brinck have started going into classrooms to discuss bullying. The 7th and 8th graders are participating in a survey, including what staff should know. The discussions are about what bullying is, how to report it and everyone has the right be safe in school.
Ms. Mathis shared the staff had an opportunity to attend a discussion on positive body image, nutrition and what kids eat and when and she hopes to bring this to parents at a later date.
Ms. Mathis reported that report cards will go home on February 6th.
At the next parent meeting, Dr. Schwab, who is our secondary Superintendent will be here talking about Core 24 and ways to give our high school kids more opportunities for electives. District-wide there is a discussion about broadening electives.
MEETING MINUTES APPROVAL: Laurel Blanco
Ms. Blanco confirmed the board had received the following board and parent meeting minutes and asked if everyone had a chance to review the minutes and if there were any revisions, comments or changes. Mrs. Blanco called for motion to accept the following minutes:
November 2018 Board Meeting Minutes –Ms. Alseth motioned to approve, and Mr. Brick seconded. The minutes were approved unanimously.
January 2019 Parent Meeting Minutes – Mr. Johnston motioned to approve, and Ms. Alseth seconded. The minutes were approved with abstentions from Mr. Brick.
TREASURER’S REPORT: Brian Johnston
Mr. Johnston reviewed our pledges are about the same, so we will continue to highlight the pledge opportunities. Mr. McGinness will soon be sending statements about where families are at regarding their pledges for the year.
Ms. Alyea shared that a surplus proposal for non-fiction books for K-2 was approved in the surplus of $713. Unfortunately, the cost of shipping was not included. The teacher asked us to bring the overage amount the board and the amount is $47.10 in shipping costs to reimburse the teacher. The other option would be to take it out of the classroom budget. Mr. Johnston indicated the surplus budget would go over budget, but historically surplus has always been under budget. Ms. Alyea motioned $47.10 to be reimbursed to Ms. Russell to cover the cost of the shipping for the surplus. Ms. Alseth seconded. The motion was unanimously approved.
Mr. Johnston shared a slide about the Collision of Rhythm field trip which was a result of pledge dollars and he will share more at the next parent meeting.
A detailed Treasurer’s Report can be viewed on our website every month at maplewoodpcep.org
Open Floor: Ms. Stedman asked a question about the committee reviewing the Maplewood Co-op structure. Ms. Mathis confirmed the committee has been formed but has not met yet. Ms. Stedman had a question about a family who hadn’t heard back. Mr. Johnston asked Ms. Stedman to email Mr. Jourdan the name of that family.
Ms. Blanco reminded everyone of open board positions, to start thinking of people to nominate or consider nominating yourself for open roles. The nomination committee will be formed next month.
ADJOURN:
With no further business to discuss, Ms. Blanco thanked everyone and adjourned the meeting at 7:16 pm.
Submitted by Laurel Blanco.
